Reply To: In View Maintenance and Search what's an Inactive View?

#575
 Frank
Keymaster
  • Topics Started - 80
  • Replies Written - 53

Cleaning up our views – any suggestions?

Of course! Got lots for suggestions…..
But the basics are:

1. Create a View Group (from the Admin group in Stratum) called Archives or something similar. Set the Active indicator to No (you have set this since the default is Yes).

2. Open View maintenance (from the Admin group). Go to the Last Used caption in the blue header of the window and click on it. This will order the views in in last used order. Any view that does not have a date in this column has not been used since…well for a long time. Most of the views will have a date and you can select all the views that have not been used since a particular date. Highlight the first one you would like to archive then hold the shift key down and select the last one you want to archive – this will select all in between the two, or hold the CTRL key down and click on each view you want to archive.

3. Click the folder icon at the top of the View maintenance list – this will bring up a list of view groups in alpha order. Select your Archive view group and this will move all the views you have selected from the view groups they are currently in to your Archive view group. This effectively removes them from the list of views that users are seeing, but allows you to still have a copy of them if they are ever needed or you want to keep them as possible examples.

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